PROGEN
PRIVACY POLICY
Last Updated: 7 September 2026
1. INTRODUCTION
PERSATUAN OBSTETRIK & GINEKOLOGI NASIONAL KKM (PROGEN) (“PROGEN”, “we”, “us” or “our”) respects your privacy and is committed to protecting personal data submitted through our website, event registration forms, membership applications, communications and other services.
This Privacy Policy explains how PROGEN may collect, use, disclose, store and protect personal data when you visit our website, register for an event, apply for membership, contact us or otherwise interact with PROGEN.
This policy applies generally to PROGEN’s activities and is not limited to any particular event.
2. OUR ORGANISATION
PERSATUAN OBSTETRIK & GINEKOLOGI NASIONAL KKM (PROGEN)
Unit No. 4.6, Level 4,
Medical Academies Building,
No. 5 Jalan Kepimpinan P8H, Presint 8,
62250 Putrajaya, Wilayah Persekutuan, Malaysia
Email: admin@progenkkm.com
General email: progen.kkm@gmail.com
Phone: +6011-20582767
3. PERSONAL DATA WE MAY COLLECT
Depending on the service or event, PROGEN may collect:
• Full name
• Email address
• Telephone or mobile number
• Identity Card (IC) number or other identification information where required
• Contact address, city, state and postcode
• Organisation, hospital, university or institution
• Job designation or professional role
• Malaysian Medical Council (MMC) registration number, where applicable
• National Specialist Register (NSR) registration number, where applicable
• Professional or training information
• PROGEN membership status
• Event participation and registration information
• Number of tickets or participants
• Sponsorship information
• Presentation or poster information
• Dietary requirements or preferences submitted for event arrangements
• Payment and transaction-related information necessary to process registrations
• Information contained in correspondence or enquiries
• Website, device, browser and technical information generated through website use, where applicable
PROGEN seeks to collect information that is relevant and reasonably necessary for the purpose for which it is obtained.
4. HOW WE COLLECT PERSONAL DATA
Personal data may be collected when you:
• Register for an event or programme;
• Submit an online registration or enquiry form;
• Apply for or manage PROGEN membership;
• Make a payment or complete an order through the website;
• Contact PROGEN by email, telephone, messaging service or another communication channel;
• Submit documents or information requested for an event or membership process; or
• Browse or interact with the website, where technical information may be collected through cookies or similar technologies.
PROGEN uses online forms and e-commerce functionality to facilitate event registration and payment. Depending on the service, personal data may therefore be processed through systems used to manage forms, registrations, orders, payments, communications and website operations.
5. PURPOSES OF PROCESSING
PROGEN may use personal data to:
• Process event, seminar, congress, workshop and training registrations;
• Confirm registrations and communicate event details;
• Process payments, invoices, receipts and related transactions;
• Manage participant lists and attendance;
• Issue tickets, badges, certificates or other event materials;
• Provide meals or other event arrangements based on information submitted by participants;
• Verify professional or membership status where required;
• Manage PROGEN membership and administration;
• Communicate event changes, cancellations, postponements or important administrative matters;
• Organise educational, professional development and continuing medical education activities;
• Maintain appropriate administrative, accounting and organisational records;
• Improve the website, registration processes and services;
• Detect, prevent or investigate fraud, misuse, security incidents or unlawful activity; and
• Comply with applicable legal, regulatory, accounting or administrative requirements.
Where consent is required by applicable law, PROGEN will obtain appropriate consent.
6. EVENT-SPECIFIC INFORMATION
Certain events may require additional information because of the nature of the event, including professional designation, hospital or organisation, MMC or NSR registration details, membership status, sponsorship information, poster information, dietary requirements or attendance at associated functions.
Such information will be used for legitimate event administration, participant verification, programme management, catering or other purposes communicated at the point of collection.
7. PAYMENT INFORMATION
Payments made through the website may be processed using third-party payment services or payment gateways.
PROGEN may receive transaction information necessary to confirm and reconcile a payment. Payment card or other financial information may be processed directly by the relevant payment provider under its own privacy and security practices.
8. DISCLOSURE OF PERSONAL DATA
PROGEN may disclose or provide access to personal data where reasonably necessary for the purposes described in this policy, including to:
• PROGEN committee members, staff, authorised representatives and event personnel;
• Event co-organisers, collaborating institutions or approved event partners where necessary to administer an event;
• Venues, caterers, accommodation providers, logistics providers or other event suppliers where necessary;
• Payment gateways and financial service providers;
• Website hosting, form, e-commerce, email, IT and other service providers supporting PROGEN’s operations;
• Professional advisers, auditors or insurers where reasonably required;
• Government, regulatory or law enforcement authorities where disclosure is required or permitted by law; or
• Other parties where you have provided appropriate consent or where disclosure is otherwise permitted by applicable law.
PROGEN will seek to limit disclosure to information reasonably necessary for the relevant purpose.
9. CROSS-BORDER PROCESSING
Some technology, hosting, payment, email, software or other service providers used by PROGEN may process personal data outside Malaysia.
Where personal data is transferred or processed outside Malaysia, PROGEN will take steps required by applicable Malaysian data protection law and applicable safeguards.
10. COOKIES AND WEBSITE INFORMATION
The PROGEN website may use cookies and similar technologies to operate the website, remember preferences, support forms and transactions, improve functionality, understand website usage and maintain security.
The website may generate technical information such as browser type, device information, IP address and website interaction information, depending on the technologies enabled.
You may be able to control cookies through your browser settings. Disabling certain cookies may affect website functionality.
11. DATA SECURITY
PROGEN takes reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, disclosure, alteration or destruction.
Access to personal data is limited to authorised persons and service providers who reasonably require access for legitimate purposes.
However, no electronic transmission or storage method can be guaranteed to be completely secure.
12. RETENTION OF PERSONAL DATA
PROGEN will retain personal data only for as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate organisational and transaction records, or where retention is required or permitted by law.
When personal data is no longer required, PROGEN will take reasonable steps to delete, destroy or permanently anonymise it, subject to applicable legal, regulatory, accounting or operational requirements.
13. DATA ACCURACY
PROGEN seeks to maintain personal data that is accurate, complete and up to date for the purposes for which it is used.
You should notify PROGEN if information you have provided changes or if you believe information held by us is inaccurate.
14. YOUR DATA PROTECTION RIGHTS
Subject to applicable law and relevant limitations, you may have rights to:
• Request access to personal data held about you;
• Request correction of inaccurate or incomplete personal data;
• Ask about the purposes for which your personal data is being processed;
• Withdraw consent where processing is based on consent, subject to applicable consequences; and
• Make enquiries or complaints concerning the handling of your personal data.
Requests should be made in writing to admin@progenkkm.com.
PROGEN may need to verify your identity before processing a request.
15. MARKETING AND COMMUNICATIONS
PROGEN may contact registered participants or members regarding event administration, registration confirmations, changes to programmes, important service information and other communications reasonably related to their interaction with PROGEN.
Where marketing communications require consent under applicable law, PROGEN will provide an appropriate choice or opt-out mechanism.
16. THIRD-PARTY WEBSITES
The PROGEN website may contain links to third-party websites, payment services, registration systems or external platforms.
PROGEN is not responsible for the privacy practices, content or security of third-party websites. Review the relevant third party’s privacy policy before providing personal data to that party.
17. CHILDREN
PROGEN’s events and professional activities are primarily intended for medical professionals, healthcare workers, trainees, students and other participants with an appropriate professional or educational interest.
Where an event permits participation by persons under the applicable age of majority, additional consent or registration requirements may apply.
18. CHANGES TO THIS PRIVACY POLICY
PROGEN may update this Privacy Policy from time to time to reflect changes in its services, website, technology, legal requirements or data protection practices.
The latest version will be published on the PROGEN website with the applicable “Last Updated” date.
19. CONTACT US
For privacy questions, requests concerning personal data, or complaints regarding the handling of personal data:
PERSATUAN OBSTETRIK & GINEKOLOGI NASIONAL KKM (PROGEN)
Unit No. 4.6, Level 4,
Medical Academies Building,
No. 5 Jalan Kepimpinan P8H, Presint 8,
62250 Putrajaya, Wilayah Persekutuan, Malaysia
Email: admin@progenkkm.com
General email: progen.kkm@gmail.com
Phone: +6011-20582767
20. APPLICABLE DATA PROTECTION FRAMEWORK
PROGEN intends to handle personal data in accordance with applicable Malaysian data protection requirements, including the Personal Data Protection Act 2010 (Act 709), as amended from time to time, to the extent applicable to PROGEN’s activities.
IMPORTANT LEGAL NOTE
This document is drafted as a practical website policy based on information publicly available on the PROGEN website and the types of information requested through its current event and membership forms. It is not a substitute for legal advice.
Before publication, PROGEN should have the final policy reviewed by a Malaysian lawyer or qualified privacy/data protection professional, particularly to confirm its actual payment providers, hosting and form providers, data retention periods, cross-border transfers, marketing practices and obligations arising from the Personal Data Protection (Amendment) Act 2024.